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Position Description for Projects and Grants Manager

Send resume & cover letter to: Projects and Grants Manager Search, 1300 NE Henley Ct., Pullman, WA 99163.  Review begins March 2, 2015. Open until filled.

The Projects and Grants Manager is responsible for overall projects and grants management for the Conservation District, supervision of district employees and satisfaction of district clients.  The Projects and Grants Manager provides administrative leadership to assist the Director and Board of Supervisors with the coordination, management and administration of conservation programs throughout the Palouse Conservation District.  The Projects and Grants Manager ensures that all District grants, programs, and project functions are managed and services provided in accordance with applicable local, state and federal laws, regulations and policies.

The measure of success is the proactive delivery of services to private landowners and the general public in a professional, efficient and productive manner leading to the conservation of local natural resources consistent with the mission and goals of the District.  The successful candidate must be able to work productively with a diverse community of clients, community organizations and government agencies.  The position reports directly to the Director.


General Operations

   Develop and maintain strong working relationships with local, state, tribal and federal agencies and elected officials.

  Represent the District, as directed, at local and regional meetings that may affect the Board and/or District programs.

  Serve as liaison for the District and coordinate closely with the Washington Association of Conservation Districts (WACD), the Washington State Conservation Commission (WSCC) and the Natural Resources Conservation Service (NRCS).

  Assist Director to develop and maintain the District’s Policy & Procedures manual.

  Coordinate with the WA State Conservation Commission for successful completion of the District Operations Review and Good Governance.

  Work closely with the Director to explore alternate funding opportunities to support and expand District programs and services including possibility of establishing an assessment or rates & charges.

Project and Grants Oversight

  Coordinate 25+ grants and contracts that the District administers each year. 

  Seek and secure funding through various avenues including grant writing.

  Facilitate and administer proposal development, grant activities and/ or strategic partnerships.

  Maintain an efficient and complete administrative record of all grant activities

  Support project Coordinators and monitor the progress of grant funded projects to ensure successful implementation in accordance with grant contract terms and agency requirements.

  Track grant deliverables, deadlines, and reporting.

  Assist with project requirements including environmental permitting, cultural resources clearance, and coordinating with project partners to ensure all requirements are met prior to implementation of projects.

  Ensure all grants are successfully implemented in accordance with grant contract terms and agency requirements.

  Support Program Coordinators to ensure all grants successfully implemented on time, within budget, and in accordance with grant contract terms and agency requirements.

  Secure on-going funding for all District programs and services identified in the Annual Plan of Work.

  Secure additional funding for programs and services identified in the Long Range Plan of Work.

  Work with the Director to identify and secure stable funding for District programs and services.

  Work with the Director to improve relations with funding sources to support future financial awards for District programs and services. 

Financial Management

  Coordinate with Financial Coordinator on Accounting, Budget and Financial responsibilities for District projects and grants and ensure all expenditures are appropriate and accountable.

Personnel Management

  Supervise the activities of District Program Coordinators as needed to carry out the responsibilities of the District.

  Assist Director to update personnel policies and procedures.

  Develop and maintain personnel files.

  Coordinate hiring of new positions with the Director and Board.

Information & Education

  Oversee all development and maintenance of Education & Outreach activities, events and responsibilities related to projects and grants.

Technical Assistance

  Oversee all project and grant related technical assistance provided to landowners and agencies including development of conservation plans and implementation of best management practices (BMPs).

Program Planning, Development and Management

  Assist the Director and Board with completion and/or revision of the District’s 5-Year Plan.

  Assist the Director and Board with development and implementation of Annual Work Plans.

  Fulfill contracted scopes-of-work and fulfill reporting requirements.

Minimum Qualifications:

A bachelor’s degree in natural resources, agriculture, public administration or a related field and a minimum of three years of supervisory and program management experience is required.  Additional qualifying experience may substitute year-for-year for the education requirement.

The applicant must have a demonstrated ability to manage multiple, diverse issues and a proven commitment to land stewardship on private lands.

Required knowledge, skills, and abilities:

  • Proven track record of awarded grant funding and project proposal development.
  • Experience with meeting facilitation and conflict resolution techniques.
  • Ability to utilize administrative, personnel and analytical skills and to act independently to direct District operations as related to projects and grants.
  • Ability to take policy direction from the Director and Board and translate this direction into tangible results.
  • Ability to meet deadlines, attend frequent meetings and travel as needed.
  • Ability to delegate to other employees.
  • Ability to communicate, both written and oral, effectively to a diverse audience.
  • Experience with Microsoft Office Software.
  • Obtain and maintain a valid driver’s license.

Preferred knowledge, skills and abilities:

  • A Master’s degree in natural resources, agriculture, public administration or a related field and a minimum of five years of supervisory and program management experience is required. 
  • A professional knowledge of policies and practices of conservation districts.
  • A working knowledge of federal, state and local laws, rules and policies that directly affect natural resource conservation on private lands in Washington.
  • Knowledge of and/or experience with Conservation planning & implementation.
  • Knowledge of and/or experience with environmental and cultural resource permitting.
  • Experience with GIS, QuickBooks and WA BARS accounting System.

Employment Classification:  Regular; Full-Time, At-Will. 

Compensation: Salary range is $60,000-$70,000 (depending on experience). Retirement, paid holidays, plus vacation and sick time will accrue after a probationary period. Medical insurance provided.



Greetings from the Palouse Conservation District!
The Palouse Conservation District works through voluntary, incentive-based programs to assist landowners and agricultural operators with the conservation of natural resources throughout the District.  A volunteer five member Board of Supervisors along with Associate Supervisors, staff and volunteers carry out District programs and services that benefit both landowners and the environment.  

The District's mission is to actively assist current and future generations of land managers (rural and urban) in implementing conservation practices by providing educational, technical, and financial assistance.    



03/10/15 Board of Supervisors Meeting at 7:00pm at the District Office

A board seat on the Palouse Conservation District is available for appointment by the Washington State Conservation Commission. Conservation district board supervisors are public officials who serve without compensation and set policy and direction for the conservation district. An applicant must be a registered voter in Washington State, and may be required to own land or operate a farm. Applicants for appointed positions do not have to live within the district to apply.  For more information, or to obtain an application form, please contact the Palouse Conservation District at (509)332-4101 or visit the Conservation Commission website at http://www.scc.wa.gov/.  Applications and supporting materials must be received by the Commission no later than March 31, 2015.














The Palouse Local Work Group (LWG) Current Payment Schedule is used by PCD. The schedule reflects eligible practices and cost share rates for a majority of our cost share programs



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